Letter to Company: Claiming the Undelivered Product.

Dear (Name of Customer Service Representative):


I would like to call to your attention a service discrepancy.
On (date), I ordered a (Type of product) from your company.  I also (enclosed a check/charged my credit card account) for (amount).  It was my understanding that I would receive the  (Type of product) within (length of time).


It is now (date), and I have not received the  (Type of product).  But my records show that you (cancelled my check/charged my account) on (date), and I have enclosed a copy of the (cancelled check/credit statement) as proof.


If the product has not yet been sent, please deliver it immediately.  If there is a problem, please contact me immediately to explain the reason for the delay. I understand that sometimes unforeseen problems occur, but I find it irresponsible not to notify customer of delays.


Thank you for your prompt attention to this matter.
Sincerely,
(Your Name and Details)

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Letter to Company: Damaged/Defective Item.

Dear (Name of Customer Service Representative):


On (Date) I ordered a (Type of Product) from your company.  I received the product today, and was extremely disappointed to find that it was (Damaged/Defective).  (Describe the Damage/Defective.)


In accordance with your guarantee, I am returning the item.  I look forward to receiving a replacement (type of product) within (number) (days/weeks).
Thank you for your prompt attention.


Sincerely,
(Your Name and Details)

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Letter to Company: Claiming a Repair for a Product under Warranty.

How to write a letter Claiming a Repair for a Product under Warranty?


Dear (Name of Customer Service Representative):


Enclosed please find a (Type of product), which I purchased on (Date).  I understand that your company provides a warranty for this product for (Length of time), and I am requesting that you repair it under the provisions of this warranty.


You will find that the product show no signs of mistreatment, not have I attempted to repair it myself.  If the product cannot be repaired, please replace it, or credit me with its value.
I have also enclosed a copy of the store receipt, as well as a copy of the warranty and sufficient postage to return the item after you are finished repairing it.


Thank you for your cooperation.
Sincerely,
(Your Name and Details)

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Letter to Insurance Company: Policy Cancellation

Dear (Name of Insurance Company customer service representative/ Agent/ Broker):


This letter is to hereby notify you of my intent to cancel my (Health/ Life/ Auto/ Fire, etc) policy with (Name of Insurance Company), effective (date).


Since signing the policy agreement on (date), I have reevaluated my coverage, and decided that it is not sufficient for my needs.  Specifically, I have found that (the rates are too high/ other customers have expressed concerns about your ability to process settlements fairly etc.), and I believe I can find more suitable terms elsewhere.
The amount of (amount) that I paid on (date) covers (length of time), so I request that you pro-rate the unused portion of my policy and refund the amount to me to the address below.


Thank you for your prompt attention to this matter.
Sincerely,
(Your Details and address)

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Letter to Insurance Company: Changing Your Beneficiary.

Dear (Name of Insurance Agent):


As of (date), I would like to change (the/some of the) (Beneficiary/Beneficiaries) on my life insurance policy.  My policy number is (Number).


Presently, (name(s) (is/are)) listed as my (Beneficiary/Beneficiaries).  I would like (him/her/them) to be replaced with (name(s) of new beneficiary/beneficiaries).  All of the other information, such as amount and disbursement instructions, should remain unchanged. 
Thank you for your assistance.


Sincerely.
(Your Name)

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Letter to Politician: To Fix Pothole in your Locality.

Dear (Name of Politician),
I am writing to you about my concern for the safety of the motorists and cyclists who traverse (Name of street) in (Name of city) on a daily basis.  There are several potholes on this street that are in desperate need of repair, so much so that they have become a serious safety hazard.
I have enclosed a copy of a petition signed by (Number) residents in this area, all of whom feel just as strongly about repairing these obstacles as I do.


I understand that the city's budget is tight, but public safety should be out number one priority, and the cost of these repairs is relatively small.  The benefit to the public, however, is great.
I implore you to use your influence in city hall to see that this work be approved as quickly as possible.


Thank you for your attention to my concerns.
Sincerely,

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Letter to Politician: To support an Issue.

Dear (Name of Politician),


The purpose of this letter is to voice my support of (Describe issue).  I know that it is currently under a great deal of scrutiny, and if certain politicians have their way, it could be dealt a sever - if not fatal (financial/constitutional/political) blow.


(Describe the situation, and you position/suggestion for resolving it.)


I implore you to use your voice in Congress to do anything and everything you can stave off legislation that would (cut federal/central funding) outlaw a practice etc.)  It's vital that we protect our (rights/resources, etc), and the prospect of a future without this protection is downright frightening.


Sincerely,
(Your Details)

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Letter: Resignation and requesting Recommendation

Dear (Name of Supervisor):


Please consider this letter as official notice of my intention to resign my position as (Title) from (Name of Company), effective (date).
I do wish to assure you that my reasons for resigning are entirely personal, and not meant to case aspersions on the company in any way.  I have enjoyed my experience here, and I have broadened and sharpened my skills as a result.  I have also appreciated the opportunity to work with a talented group of people.
I wish all of you and (Name of company) best of luck in future.
I am currently seeking new employment at (Name of Company/Companies), and I would greatly appreciate it if you could take a few minuted to write a letter of recommendation on my behalf.
The type of work I am seeking involved (Describe qualities), so it would be particularly helpful if you tailored the letter to that specific area.


I am certain that, with your blessing, my application will be regarded favorably, and I will do my best to justify your confidence in me.
Thank you in advance for this kindness, and please do not hesitate to call me if there is ever anything I can do for you.


Sincerely,

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