Letter sending Notice of Dress Code.

This letter targets employee of the company directing to follow the dress code at workplace, this can be used as sample letter even for the college personal to send it to students.

To All Employees,

In recent weeks we have noticed a lack of attention to company guidelines regarding appropriate attire among employees.
     I want to remind you that the employee handbook includes details of what we consider appropriate attire for those working on the sales floor, in the executive offices, and in the warehouse.
     We do not mean to restrict anyone's freedom of expression, but it is our belief that sales professionals and support personnel should always be dressed in a professional way.  Our customers have come to rely on our store as a cut above the discount retailers in quality of merchandise and level of service, and we intend to keep to that model.

    Among articles of clothing not performed are T-shirts, Shorts, Jeans, and clothing with political, commercial or suggestive phrases.   Workers in the warehouse and delivery departments have additional requirements regarding uniforms and safety shoes.

   Please consult the manual or check with us in the human resources office if you have any questions about the dress code.  Employees who are improperly attired can be sent home for the day, and repeated violation of the code can lead to termination.

Your Name, Designation. (Name, Personnel Manager)

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HR to employee after receiving Resignation Letter.

This sample letter should help the employer/ the HR of the company to send to the employee who has served a resignation letter for various reason. Basically this letter is to convince the employee to stay back in the company.

Dear (employee name),

                 I was sorry to receive you letter of resignation from the position of (position name) in our (name of department).
       Before I accept it, I would like to see if there is some way we can address your concerns and persuade you to stay.
       As your supervisor/manager/head, I feel that you have performed quite well in your brief time with the company; your departure would be a big loss to us all.
     In your letter you make reference to personal conflicts you have had with some of the other in our department.  With your permission, I would like to ask the human resource department to become involved and to look for a way to improve the working environment.
     Please advice me by the end of the day whether you would like to explore this opportunity.  I hope you will allow us to try to keep a valued employee.

Your Name, Designation.

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Sample Resignation Letter because of Spouse Transfer.

A sample letter serving s resignation letter because of your spouse(wife/husband's) transfer as reason.

To: Manager Name, Position.
Company Name.

Dear sir/name,
                      It is with regret that I submit my resignation as sales assistant for the "Present Company Name".  It has been a privilege to work for the company for the past "No. of years".

On a personal level, I will also greatly miss the chance to work for you; you are a fine manager and I feel that I have learned very much here.
      After putting my wife/husband through several moves because of my career, this time it's her/his turn.  (Name of your spouse) has accepted a (New position name) position at (Company name, City name), and we will be moving next month.
   I thank you for your offer to provide references and to refer me to (your job name: eg., sales jobs) in (new city you are shifting).

Thank you again.

Sincerely,
Your Name.

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Employer Wishes Letter to Employees in Difficult Times.

To: Employees of COMPANY NAME.
From: YOUR DETAILS, Position.


As this difficult year comes to a close, I want to take this opportunity to thank all of you for the dedication and hard work you have given to COMPANY NAME.


It has not been an easy year for our company, and I am sure all of you have experienced personal difficulties.  It is no secret that sales are down and were experiences our first operational loss in company history.


The good news is that we have all pulled together to find ways to reduce our costs without having to lay off employees.


I know you will all join with me in looking for ways to make our way through the coming year in expectation of a return to more normal financial conditions.
Please accept my best wishes for a healthy and Prosperous Christmas and New Year.

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Letter to Company: Claiming the Undelivered Product.

Dear (Name of Customer Service Representative):


I would like to call to your attention a service discrepancy.
On (date), I ordered a (Type of product) from your company.  I also (enclosed a check/charged my credit card account) for (amount).  It was my understanding that I would receive the  (Type of product) within (length of time).


It is now (date), and I have not received the  (Type of product).  But my records show that you (cancelled my check/charged my account) on (date), and I have enclosed a copy of the (cancelled check/credit statement) as proof.


If the product has not yet been sent, please deliver it immediately.  If there is a problem, please contact me immediately to explain the reason for the delay. I understand that sometimes unforeseen problems occur, but I find it irresponsible not to notify customer of delays.


Thank you for your prompt attention to this matter.
Sincerely,
(Your Name and Details)

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Letter to Company: Damaged/Defective Item.

Dear (Name of Customer Service Representative):


On (Date) I ordered a (Type of Product) from your company.  I received the product today, and was extremely disappointed to find that it was (Damaged/Defective).  (Describe the Damage/Defective.)


In accordance with your guarantee, I am returning the item.  I look forward to receiving a replacement (type of product) within (number) (days/weeks).
Thank you for your prompt attention.


Sincerely,
(Your Name and Details)

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Letter to Company: Claiming a Repair for a Product under Warranty.

How to write a letter Claiming a Repair for a Product under Warranty?


Dear (Name of Customer Service Representative):


Enclosed please find a (Type of product), which I purchased on (Date).  I understand that your company provides a warranty for this product for (Length of time), and I am requesting that you repair it under the provisions of this warranty.


You will find that the product show no signs of mistreatment, not have I attempted to repair it myself.  If the product cannot be repaired, please replace it, or credit me with its value.
I have also enclosed a copy of the store receipt, as well as a copy of the warranty and sufficient postage to return the item after you are finished repairing it.


Thank you for your cooperation.
Sincerely,
(Your Name and Details)

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Letter to Insurance Company: Policy Cancellation

Dear (Name of Insurance Company customer service representative/ Agent/ Broker):


This letter is to hereby notify you of my intent to cancel my (Health/ Life/ Auto/ Fire, etc) policy with (Name of Insurance Company), effective (date).


Since signing the policy agreement on (date), I have reevaluated my coverage, and decided that it is not sufficient for my needs.  Specifically, I have found that (the rates are too high/ other customers have expressed concerns about your ability to process settlements fairly etc.), and I believe I can find more suitable terms elsewhere.
The amount of (amount) that I paid on (date) covers (length of time), so I request that you pro-rate the unused portion of my policy and refund the amount to me to the address below.


Thank you for your prompt attention to this matter.
Sincerely,
(Your Details and address)

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Letter to Insurance Company: Changing Your Beneficiary.

Dear (Name of Insurance Agent):


As of (date), I would like to change (the/some of the) (Beneficiary/Beneficiaries) on my life insurance policy.  My policy number is (Number).


Presently, (name(s) (is/are)) listed as my (Beneficiary/Beneficiaries).  I would like (him/her/them) to be replaced with (name(s) of new beneficiary/beneficiaries).  All of the other information, such as amount and disbursement instructions, should remain unchanged. 
Thank you for your assistance.


Sincerely.
(Your Name)

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Letter to Politician: To Fix Pothole in your Locality.

Dear (Name of Politician),
I am writing to you about my concern for the safety of the motorists and cyclists who traverse (Name of street) in (Name of city) on a daily basis.  There are several potholes on this street that are in desperate need of repair, so much so that they have become a serious safety hazard.
I have enclosed a copy of a petition signed by (Number) residents in this area, all of whom feel just as strongly about repairing these obstacles as I do.


I understand that the city's budget is tight, but public safety should be out number one priority, and the cost of these repairs is relatively small.  The benefit to the public, however, is great.
I implore you to use your influence in city hall to see that this work be approved as quickly as possible.


Thank you for your attention to my concerns.
Sincerely,

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Letter to Politician: To support an Issue.

Dear (Name of Politician),


The purpose of this letter is to voice my support of (Describe issue).  I know that it is currently under a great deal of scrutiny, and if certain politicians have their way, it could be dealt a sever - if not fatal (financial/constitutional/political) blow.


(Describe the situation, and you position/suggestion for resolving it.)


I implore you to use your voice in Congress to do anything and everything you can stave off legislation that would (cut federal/central funding) outlaw a practice etc.)  It's vital that we protect our (rights/resources, etc), and the prospect of a future without this protection is downright frightening.


Sincerely,
(Your Details)

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Letter: Resignation and requesting Recommendation

Dear (Name of Supervisor):


Please consider this letter as official notice of my intention to resign my position as (Title) from (Name of Company), effective (date).
I do wish to assure you that my reasons for resigning are entirely personal, and not meant to case aspersions on the company in any way.  I have enjoyed my experience here, and I have broadened and sharpened my skills as a result.  I have also appreciated the opportunity to work with a talented group of people.
I wish all of you and (Name of company) best of luck in future.
I am currently seeking new employment at (Name of Company/Companies), and I would greatly appreciate it if you could take a few minuted to write a letter of recommendation on my behalf.
The type of work I am seeking involved (Describe qualities), so it would be particularly helpful if you tailored the letter to that specific area.


I am certain that, with your blessing, my application will be regarded favorably, and I will do my best to justify your confidence in me.
Thank you in advance for this kindness, and please do not hesitate to call me if there is ever anything I can do for you.


Sincerely,

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Letter to Manager, Asking for a Raise.

Dear (Name of Supervisor):


As you know, it has been (Length of time) since my last favorable review.  Since then, I have  continues to prove my value to (Name of Company) in a variety of ways: (Describe positive Contributions).  I appreciate your noticing these contributions, and now I wish to respectfully request consideration for a salary increase.
I enjoy my job very much, and I look forward to continuing my contributions, and perhaps increasing my value to the company.  However, with the cost of living continuing to rise, I feel that it is only fair to ask to be compensated for my job performance accordingly.


Thank you for your time and consideration on this matter.
Respectfully,

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Letter asking for Maternity Leave.

Dear (Name of Supervisor):


As you know, I am expecting a child soon; therfore, I am requesting a maternity leave of absence for (Length of time), which will begin on (date).  I am enclosing a copy of my doctor's report for your files.  I anticipate leaving on (date) and returning on (date).
If you have any concerns, I will be happy to meet with you to discuss them.  I also understand that it may be necessary for me to train a replacement employee to cover my responsibilities while I am away, and I am happy to do so.


Thank you for your understanding of my situation and prompt consideration of my request.


Sincerely,

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Letter: Accepting a New Job.

Dear (Name of Hiring Supervisor):


Thank you for your letter of (date), offering me the position of (title). I am proud to accept your offer, and I have enclosed a signed copy of the accompanying contract, which reflects a few minor provisions.  If there are any problems with these provisions, please call me directly at (Telephone number), and I will be happy to work them out with you.
Otherwise, as I mentioned during our last interview, I will arrive in (name of the city) on (date), and I will report to you on the morning of (date).  I am looking forward to joining (Name of the company). and I anticipate great success ahead.  Thank you for your courtesy and encouragement during the hiring process - your confidence in me will be rewarded.  I'll see you on (date).


Sincerely,
(Your Name)

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Letter to Bank: Requesting a Loan.

Dear (Name of Bank Manager/ Loan Officer):


Thank you for spending the time discussing my interest in obtaining a (Type of Loan) loan from your financial institution on (date).  To that end, I have enclosed a completed application.  As you may recall, I am planning to use the loan for (Buying a new car / starting a new business/ Purchasing a new home, etc.)


If it would be helpful to prove you with any additional information, please do not hesitate to call me at (Telephone/Mobile Number).


Thank you for your prompt attention to this matter.
Sincerely,
Your Details

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Letter to Bank: Requesting to Increase the Credit Limit.

How to write to the bank to increase the credit limit of your account.

Dear (name of customer service representative/ Branch Manager):


I have been a (Card Holder/store credit customer) for (number) years now, and I believe my credit standing with you is in fine order.  My overall credit rating is also excellent.
My current credit limit is (amount), as it has been for (length of time).  However, in light of the above, I am requesting that you raise my limit to (amount).


Along with my good credit history, my current financial profile is also healthy, so I anticipate no problems assuming the added responsibility of a higher limit.
My primary interest in raising the limit is to improve my credit rating. 
Thank you in advance for your favorable consideration of this matter.


Sincerely.
Your other complete details for reference.

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Letter to Bank: If Cheque/ Check is Not Credited to Account.

This is how one of the simplest way to write a letter to the bank representatives when your cheque when deposited/issued not reflected in your account statement.


Dear (name of customer service representative/ Branch Manager):


On (date), I sent a check in the amount of (amount) to you.  However, in my most recent statement, dated (date), my payment is not reflected.


Enclosed please find a copy of my cancelled check, which you deposited on  (date). Please credit my account (account number), in the amount of (amount).  I trust that any finance charges I have accrued as a result of your oversight will be recovered.


I look forward to seeing the correct totals on my new statement.


Sincerely.
Your Name

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Letter to Bank: Closing Credit Card Account

Dear (name of customer service representative/ Branch Manager):


Please close my Credit Account, [Account no]. I have enclosed my credit cards and a check for (amount) to cover what I understand to be the outstanding balance.


I have contacted your accounting department repeatedly about (inaccuracies/ discrepancies) on my account, but my statements still do not reflect an adequate correction of the problem.  I cannot afford to continue doing business amid this confusion, as I am concerned that it could have a negative effect on my credit rating.  Therefore, I must terminate my account  immediately.  Thank you for your understanding.


Sincerely.
Your Name
16digits Credit Card No:
Account No:
Account Name:
Bank Branch:
Your Address:
Contact no:

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Letter to Bank: Closing Bank Account

How to write a letter to Bank, requesting to close the bank account because of poor service experienced by you.


Dear (name of customer service representative/ Branch Manager):


Please close my (type of account) account [Account no], effective immediately.  After complaining repeatedly about inaccuracies and discrepancies on my statements and receiving little or no response, I have no choice but to take my banking elsewhere.


I understand that the current balance on my (type of account) account is (amount).  Please send a check for that amount to the address. Please send a check for that amount to the address above to zero out the account.  Thank you very much.


Sincerely,
Your Name
Account No:
Account Name:
Bank Branch:
Your Address:
Contact no:

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